Microsoft To Do review: A to-do list app that makes you do too much Of course, it's unlikely any single implementation of a to-do list manager will be perfect for everyone.

Best for growing businesses: ClickUp Task or project management software is more than just a to-do list. You can use it to set deadlines, track progress, delegate subtasks and much more.

You can access Tasks through different Google apps, including Gmail, which is useful because you can also turn your emails into to-do list items. Here’s how to use Tasks with Gmail.

Eliminate the to-do The fewer administrative items you have on your list, the better. I recommend making tasks automatic where that’s an option.

2. Use the Two-Minute Rule The two-minute rule is a simple yet highly effective way to prevent your to-do list from becoming cluttered with minor tasks.